{"id":29864,"date":"2023-10-20T20:49:47","date_gmt":"2023-10-20T12:49:47","guid":{"rendered":"https:\/\/library.mcu.edu.tw\/%e9%8a%98%e5%82%b3%e5%a4%a7%e5%ad%b8%e5%9c%96%e6%9b%b8%e9%a4%a8%e9%a4%a8%e8%97%8f%e8%b3%87%e6%ba%90%e6%8e%a1%e8%b3%bc%e8%be%a6%e6%b3%95-%e8%8b%b1%e8%aa%9e"},"modified":"2026-11-05T08:27:45","modified_gmt":"2026-11-05T00:27:45","slug":"reg009","status":"publish","type":"page","link":"https:\/\/library.mcu.edu.tw\/en\/related_regulations\/reg009","title":{"rendered":"Ming Chuan University Procedures for Purchasing Library Books"},"content":{"rendered":"

Ming Chuan University Procedures for Purchasing Library Books<\/h1><\/div><\/div><\/div><\/div>

Revised and Passed at the Library Committee Meeting on December 26, 2013<\/br>(Full amendment history at the end of this document)<\/p><\/div><\/div>

Chapter 1<\/span>\n\u3000General Provisions<\/span><\/b><\/p>\n

Article 1
\nMing Chuan University Procedures for Purchasing Library Books (herein\nrefer to as these procedures) were established for a complete library\nresource purchasing system to effectively support research needs for\nfaculty members and students.<\/span><\/p>\n

Article 2
\nPassed by the Ming Chuan University Budget Review Committee\nMeeting, the library drafts the books budget every year in accordance\nwith the institution\u2019s development needs to process every purchase of\nlibrary resources.<\/span><\/p>\n

Article 3
\nThe library materials referred to in these procedures mainly includes\nbooks, journals, electronic resources, non-book materials and out-\nsourced cataloging.<\/span><\/p>\n

Article 4
\nThese procedures are the basis of request, purchase, examination and\nreimbursement of library resources for faculty, staff and students of each\nacademic unit, administrative unit and the Library.<\/span><\/p>\n

Chapter 2<\/span>\n\u3000Book Requests (non-book materials included)<\/span><\/b><\/p>\n

Article 5
\nThe requests for purchasing Library resources should be processed by\nfilling out a Book Recommendation Form online via Library website or in\nwriting by the applicant, and then submitted to the library for review and\nsent to the president for approval. Purchase will be made after approval\nby the president. If the material is too old, price is extraordinarily high or\nthe content is very specialized, the Library may consult the administrator of the applying unit for a point of reference.<\/span><\/p>\n\n

Article 6
\nWhen attending meetings or visiting abroad, full-time faculty members\ncan assist the library in purchasing conference proceedings or materials\nwhich the library does not yet possess. The aforementioned purchasing\nprocedures must be made up upon return; this type of purchase is limited\nto five volumes and the total amount shall not exceed 30,000 NTD.<\/span><\/p>\n

Article 7
\nThe amount of Library material to be purchased are two copies of each\nrecommended Chinese book, and one copy of each Western book. The\nlocation of the new purchase will be decided in accordance with school\nand department professional needs or book categories. If there are any\nspecial factors or many people reserve the same book, more copies of\nsome books may be purchased based on the actual situation. Based on\nthe needs, there are no limitations on the copies of general periodicals.\nFor professional periodicals, the location of the new purchase will be\ndecided in accordance with school and department professional needs or\nmaterial categories and, in principle, no second copy will be purchased.<\/span><\/p>\n

Article 8
\nIn principle, the following Library materials will not be purchased.<\/span><\/p>\n\n

    \n \t
  1. \n
      \n \t
    1. Publications that violate copyright<\/li>\n \t
    2. Non-book materials for which there is no published version or have\nnot been granted legal authorization<\/li>\n \t
    3. Materials with pornographic, violent, immoral content, those\nwhich incite illegal behavior or are not appropriate for collection.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

      Article 9
      \nPurchasing with special project funding<\/span><\/p>\n\n

        \n \t
      1. \n
          \n \t
        1. If library materials are purchased for the university through other funds, such\nas government commissioned special research projects for example, the\nlibrary materials that have been purchased should be submitted to the library\nfor cataloging in accordance with the funding unit\u2019s request. In order to\nfacilitate progress of the project, the project\u2019s principal investigator may\npurchase the library materials as needed within the approved amount. The\npurchasing procedure should be completed at least two months prior to the\nend of the project.<\/li>\n \t
        2. Upon completion of such projects as mentioned in the previous Article, the principal investigator of the project can keep all purchased materials for up to\none year. When the materials are due, or the principal investigator of the\nproject leaves the university, the library materials should be submitted to the\nlibrary for collection. If the cover or any pages are damaged, scribbled on, or\nmarked in such a way as to affect other users rights, the above-mentioned\nmaterials should be replaced in accordance with the procedures for making\ncompensation.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

          Chapter 3<\/span>\n\u3000Purchasing<\/span><\/b><\/p>\n

          Article 10
          \nFor purchasing of 1,000,000 NTD and above, when the funding is\nprovided by governmental organizations, the purchasing should be\nhandled in accordance with relevant laws of the Government\nProcurement Act; when the funding is not from governmental\norganizations, suppliers shall be summoned for price competition or price\nnegotiation, and the president-assigned convener shall summon\nmeeting(s) with relevant units and submit the results for approval.<\/span><\/p>\n

          Article 11
          \nIf the purchase total 30,000 NTD or more and less than 1,000,000 NTD,\nthree suppliers (including inter-entity contracted suppliers) should be\ninvited for price\/discount competition or price\/discount negotiation.<\/span><\/p>\n

          Article 12
          \nFor purchase amounts of less than 30,000NTD, at least one supplier\nshould be invited for price quote and then price competition or price\nnegotiation should be carried out.<\/span><\/p>\n

          Article 13
          \nIf the item is sold by an exclusive supplier or is an exclusive product, purchasing should be handled through price negotiation.<\/span><\/p>\n

          Chapter 4<\/span>\n\u3000Inspection, acceptance and closing the case<\/span><\/b><\/p>\n

          Article 14
          \nWhen the Library inspects and accepts library materials, for procurement\ncases under 1,000,000 NTD, relevant staff of Library is responsible to\nconfirm the title, specifications (including system tests when necessary)\nand quantity of the purchased item to complete the inspection procedure;\nfor procurement cases 1,000,000 NTD and above, an official document must be sent to the president for assigning a chief inspector, and the\nlibrary and relevant personnel are to complete the inspection and\nacceptance procedure together.<\/span><\/p>\n

          Article 15
          \nResources purchased by special project investigator or upon approval by\nthese procedures must be sent, along with the recommendation sheet\nand procurement documents, to the Library upon inspection and\nacceptance for the Library to arrange library resources and carry out\ninspection, acceptance and reimbursement.<\/span><\/p>\n

          Article 16
          \nThe cases of periodicals are closed and sent for approval when the\ninspection and acceptance procedures and the refund procedure for\nomissions or terminated issues are completed.<\/span><\/p>\n

          Chapter 5<\/span>\n\u3000Reimbursement and approval<\/span><\/b><\/p>\n

          Article 17
          \nAfter inspecting and accepting the purchased resources, related claim\nvoucher is submitted for reimbursement processing to the Controller\u2019s\nDivision.<\/span><\/p>\n

          Chapter 6<\/span>\n\u3000Implementation and Revision<\/span><\/b><\/p>\n

          Article 18
          \nMatters not covered in these procedures will be dealt with in\naccordance with the relevant university regulations.<\/span><\/p>\n

          Article 19
          \nUpon being passed at the Library Committee Meeting and approved\nby the president, these procedures were implemented. Any revision\nmust follow the same procedure.<\/span><\/p>\n

          **In the event of any inconsistency or discrepancy between the Chinese and other language versions of this document, the Chinese version shall prevail. **<\/span><\/p><\/div><\/div>

          \u3010Full amendment history\u3011
          \nPassed at the Library Committee Meeting on January 8, 2004
          \nRevised and Passed at the Library Committee Meeting on June 2, 2005
          \nRevised and Passed at the Library Committee Meeting on December 18, 2008<\/p><\/div><\/div><\/div><\/div><\/div><\/div>\n","protected":false},"excerpt":{"rendered":"

          Ming Chuan University Procedures for Purchasing Library BooksRevised and Passed at the Library Committee Meeting on December 26, 2013(Full amendment history at the end of this document)Chapter 1 \u3000General Provisions Article 1 Ming Chuan University Procedures for Purchasing Library Books (herein refer to as these procedures) were established for a complete library resource purchasing system to effectively support research needs … <\/p>\n

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